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Sharon Springs Central School District Policy Handbook Table of Contents

BOARD POLICY

DATE ADOPTED

DATE REVIEWED
1.0  RELATIONSHIP OF THE SCHOOL BOARD TO STATE AND LOCAL GOVERNMENT    
1.1  Education as a State Function 09/12/94 07/21/08
1.2  Independence of Local School Government 09/12/94 08/11/08
1.3  Cooperation Between Local School Government and Other Local Government 09/12/94 08/11/08
2.0  THE ORGANIZATION AND OPERATION OF THE BOARD OF EDUCATION    
2.1.1  Annual District Meeting 09/12/94 09/08/08
2.1.2  Notice of Annual Meeting 09/12/94 09/08/08
2.1.3  Annual Meeting Officers 09/12/94 09/22/08
2.1.4  Addition of Propositions on the Ballot with the Annual Budget 09/12/94 09/22/08
2.1.5  Voting on the Budget and Election of Board of Education Members 09/12/94 10/06/08
2.1.5.1  Nominations for the Office of School Board Member

09/12/94

 10/06/08
2.1.6  Agenda of the Annual District Meeting 09/12/94 08/25/08
2.1.7  Qualifications for Voting 09/12/94 10/20/08
2.2  BOARD ORGANIZATION AND MEETINGS    
2.2.1  Annual Organizational Meeting 09/12/94 06/25/07
2.2.2  Agenda of the Annual Organizational Meeting 11/14/94 08/25/08
2.2.3  Regular Meetings 10/05/88 08/27/07
2.2.3.1  Notice of Meetings 10/24/94 09/10/07
2.2.3.2  Minutes of Board Meetings 10/24/94 09/10/07
2.2.3.3  Rules of Order 11/14/94 09/24/07
2.2.3.4  Preparation for Meeting 10/05/88 09/24/07
2.2.3.5  Voting 10/24/94 10/15/07
2.2.3.6  Regular Meeting Agenda 01/09/95 10/15/07
2.2.3.7  Executive Sessions 01/09/95 10/29/07
2.2.3.8  Public Expression at Meetings 07/22/96 10/29/07
2.2.4  Special Meeting of the Board of Education 01/09/95 12/03/07
2.2.4.1  Special District Meetings Called by Persons Other than the Board of Education 11/28/94 12/03/07
2.2.5  Number of Members of the Board of Education 12/12/94 12/17/07
2.2.5.1  Resignation of a Board Member 11/28/94 12/17/07
2.2.5.2  Filling of Vacancies 01/23/95 12/17/07
2.2.5.3  Orientation of New Board Members 01/23/95 08/13/07
2.2.6  Qualifications of Members of the Board of Education 01/23/95 08/24/09
2.2.8  Public Access to School Records

01/23/95

 01/14/08
2.2.9  Public Participation at Board of Education Meetings 12/17/07 12/17/07
3.0  POWERS AND DUTIES OF THE BOARD OF EDUCATION AND ITS OFFICERS    
3.1  Source of the Powers and Duties of the Board of Education 02/13/95 01/26/09
3.1.1  Powers and Duties of the Board of Education 09/21/88 01/26/09
3.1.2  Duties and Responsibilities of Individual Board Members 03/13/95 02/09/09
3.2  Duties of the President of the Board of Education 02/13/95 02/09/09
3.3  Duties of the Vice-President of the Board of Education 02/13/95 02/23/09
3.4  Duties of the District Clerk 02/13/95 02/23/09
3.5  Duties of the District Treasurer 02/13/95 03/09/09
3.6  Duties of the Tax Collector 02/13/95 03/09/09
3.7  Indemnification and Legal Defense 11/09/98 03/23/09
4.0  POLICY DEVELOPMENT    
4.1  Definition of Policy 02/27/95 04/07/08
4.2  Input to Policy Development 02/27/95 04/07/08
4.3  Review, Adoption, and Amendment of Policies 02/27/95 04/21/08
4.4  Distribution of Board Policy Manual 02/27/95 04/21/08
5.0  ADMINISTRATION    
5.1  Board - Superintendent Relations 03/13/95 03/23/09
5.2  Responsibilities and Authority of the Superintendent 03/13/95 04/06/09
5.3  Responsibilities and Authority of Other District Administrators 03/13/95 08/25/08
5.4  Evaluation Process of Superintendent 07/09/91 04/06/09
5.4.1  Formal Evaluation Process of Superintendent 09/18/91 04/27/09
5.4.2  Informal evaluation Process of Superintendent 07/24/91 04/27/09
5.5  Evaluation Process for Other District Administrators 03/13/95 05/11/09
5.6  Planning and Evaluation for District Programming and Operations 03/13/95 05/11/09
5.6.1  Evaluation of Instructional Programs 01/31/00 06/08/09
5.7  Annual Performance Review 12/17/86 06/08/09
6.0  EMPLOYEE RELATIONS    
6.1  Unit Recognition 03/27/95 01/28/08
6.2  Staff Development 03/27/95 01/28/08
6.3  Recruitment/Equal Opportunity 03/27/95 02/25/08
6.4  Equal Opportunity Policy (Prohibiting Discrimination and Harassment) - Employees (See 7.3.4) 07/26/99 08/13/07
6.5  Alcohol, Drugs & Other Substances (School Related Staff & Students) 08/08/94 07/06/09
6.5.1  Drug Free Workplace 08/08/94 03/10/08
6.6  Code of Ethics for All District Personnel 08/08/94 04/07/08
6.7  Smoking (Employees) 06/12/95 02/25/08
6.8  Child Care Leave Policy 10/30/00 04/07/08
6.9  Policy for the Supervision of Conditionally Appointed and emergency Conditionally Appointed Personnel 08/29/01 03/31/08
6.10  HIPAA Compliance Policy 10/27/03 03/31/08
7.0  STUDENTS    
7.1  Attendance 11/13/95 01/22/07
7.1.1  Truancy 09/13/93 03/26/07
7.1.2  Prayer in School 04/07/03 03/26/07
7.2  Required Immunizations 05/08/95 05/05/08
7.2.1  Medication Guidelines and Procedures 04/02/90 05/05/08
7.3  Health and Safety 04/10/95 05/19/08
7.3.1  Acquired Immune Deficiency Syndrome 08/17/88 05/19/08
7.3.2  Pediculosis (Head Lice) 01/26/04 02/09/09
7.3.3  Exposure Control Plan 03/03/93 01/26/04
7.3.4  Equal Opportunity Policy (Prohibiting Discrimination and Harassment) - Students (See 6.4) 07/26/99 07/26/99
7.3.5  Protocol for Child Abuse Protective Reports Containing Allegations of Abuse 12/18/01 08/14/06
7.4  Student Discipline 08/16/93 04/10/95
7.4.1  Student Suspensions 01/23/95 02/09/04
7.6  Corporal Punishment 04/10/95 08/10/09
7.8  Non-Resident Students 09/14/87 07/06/09
7.9  Child Abuse Reporting Policies and Procedures 06/12/89 08/10/09
7.9.1  Notification with Respect to Paroled Sex Offenders 01/09/95 08/24/09
7.10  Confidentiality of Educational Records (FERPA) 06/12/89 11/21/05
7.11  Screening of New Entrants 04/26/95 08/24/09
7.12  Drug and Alcohol Abuse 04/26/95 09/14/09
7.13  Clean Indoor Air Act 06/12/95 03/28/05
7.14  Equal Educational Opportunity 04/26/95 09/14/09
7.14.1  Grade 8 Acceleration 04/24/89 09/28/09
7.14.2  Units of Credit 04/02/90 09/28/09
7.14.3  College Courses for School Credit 11/14/94 10/05/09
7.15  Graduation Requirements 04/24/89 10/19/09
7.15.1 Alternatives to Classroom Instruction in Art, Music, and Physical Education 06/12/89 10/19/09
7.15.2  Early Graduation 09/13/93 10/19/09
7.15.3  Class Rank Calculations 11/28/94 11/09/09
7.15.4  Graduation Ceremony Participation 02/11/97 11/09/09
7.16  Student Organizations 04/26/95 11/23/09
7.17  Possession of Firearms on School Premises by Students 06/12/95 07/25/05
7.18  Use of Electronic Devises 01/26/99 02/13/06
7.19  Internet Policy 08/28/00 08/08/05
7.19.1  Children's Internet Protection Act:  Internet Content Filtering/Safety Policy 07/09/02 01/23/06
7.20  Students Who Have Been Victims of Violent Crime 01/27/03 01/23/06
7.21  School Lunch Charge Policy 04/05/04 08/14/06
7.22  Bullying 08/23/04 11/23/09
7.23  District Wellness Policy 06/26/06 06/26/06
7.24  Extra-Curricular Activities 12/08/08 12/08/08
7.25 Free or Reduced Meals or Free Milk 07/06/09 07/06/09
8.0  FINANCIAL ADMINISTRATION    
8.1  Goals of Budget Development 04/15/96 12/07/09
8.2  Process for Budget Development 04/29/96 12/07/09
8.3  Board Approval of the Budget 04/15/96 12/21/09
8.4  Changes of Allocation of Funds Within the Budget 04/15/96 12/21/09
8.5  Procurement of Goods and Services 04/15/96 01/11/10
8.6  Cooperative Purchasing 04/15/96 01/11/10
8.7  Requisitioning Procedures 05/28/96 01/25/10
8.8  Audit of Claims 05/09/05 10/25/10
8.9  Inventory Control - Fixed Assets 04/15/96 07/07/08
8.9.1  Inventory Control - Supplies and Materials 07/07/08 07/07/08
8.10  Investments & Borrowing 02/11/02 07/06/09
8.11  Annual Financial Statement 05/28/96 02/13/06
8.12  Insurance 06/10/96 02/13/06
8.14  Partial Tax Exemption Established for Persons 65 Years of Age or Older 06/10/96 02/27/06
8.15  Taxing and Borrowing Authority & Limitations 06/10/96 02/27/06
8.16  Funding Proposals 10/15/96 03/27/06
8.17  Student Activity Funds 11/12/96 02/08/10
8.18  Food Services 06/12/89 03/13/06
8.19  Internal Auditor 06/25/01 07/06/09
8.19.1  Audit Committee Charter 06/26/06 06/26/06
8.20  Use of Claim Forms 06/27/05 02/08/10
8.21  Duties of the Independent Auditor 05/09/05 02/22/10
8.22  Use of the District Credit Card 05/09/05 06/11/07
8.23  Use of the District Owned Cell Phone 05/09/05 06/11/07
8.24  Purchasing Procedures 01/23/06 12/21/09
8.25  Funding for Special Area-Wide Conferences & Award Banquets 04/26/06 04/26/06
8.26  Allegations of Fraud 07/23/07 07/23/07
8.27  On-Line Banking 08/27/07 08/27/07
8.28  Expense Reimbursements for Travel Expenses 08/27/07 11/24/08
8.29  Petty Cash and Cash in the School Building 09/08/08 09/08/08
8.29.1  Use of Petty Cash 09/08/08 09/08/08
8.30  Compensation for Substitute teachers on Days of Delayed Opening or Early Dismissal 01/12/09 01/12/09
9.0  CURRICULUM AND INSTRUCTION    
9.1  Philosophy of Education 08/21/89 03/27/06
9.2  District Organization Plan for Improving Curriculum 09/11/95 04/10/06
9.3  Selection of Textbooks, Library Resources and Other Instructional Material 06/26/89 04/10/06
9.3.1  Textbooks for Private School Attendees 07/25/90 04/24/06
9.3.2  Compliant Procedures Concerning Textbooks, Library Materials and Other Instructional Materials 08/21/89 05/22/06
9.4  Absence and Credit for Religious Instruction 09/11/89 05/08/06
9.5  Placement of Students 07/24/89 05/08/06
9.6  Reporting to Parents 07/24/89 05/22/06
9.7  Provision of Services to Children with Handicapping Conditions 11/13/95 11/12/07
9.7.1  Participation of Disabled Students in School District Programs Including Extra-Curricular Programs &  Activities 11/13/95 03/12/07
9.7.2  Access to High School Diplomas and other Programs by Disabled Students 11/13/95 11/12/07
9.7.3  Guidelines for Issuance of Local Certificates to Handicapped Students 11/19/86 03/12/07
9.7.4  High School Individualized Education Program Diploma 11/13/95 02/12/07
9.7.5  Discipline Procedures for Students with Disabilities 11/13/95 04/09/07
9.7.6  Pre-School Handicap Education 11/27/95 10/06/08
9.7.6.1  Pre-School Special Education 03/10/03 10/06/08
9.7.7  Administrative Practices and Procedures Ensuring Resident Pre-School Children the Opportunity to Participate in Approved Pre-School Programs 02/05/02 10/06/08
9.7.8  Independent Educational Evaluations 01/24/94 10/06/08
9.7.9  Limited English Proficiency 07/07/92 10/06/08
9.7.10  Students with Disabilities (Section 504) 01/09/95 10/06/08
9.12  4321 Program for Students with Disabilities 04/07/03 10/06/08
9.7.15  Policies and Practices of the Board of Education Ensuring Availability of Appropriate Space Within the District to Meet the Special Education Needs of School Age and Pre-School Children 01/05/92 10/06/08
9.7.16  IEP Distribution and Implementation 10/02/02 10/06/08
9.7.17  Impartial Hearing Officer Selection and Compensation 03/10/03 10/06/08
9.8  Vocational Education 11/06/89 02/22/10
9.9  Gifted and Talented Program 02/12/96 05/22/06
9.10  Curriculum Review and Development 02/12/96 06/12/06
9.10.1  Procedures for Handling Complaints Concerning Curriculum 02/12/06 07/24/06
9.10.2  Recommended Guidelines for Earning Credit Without Completing Units of Study Keeping in Compliance with Commissioner's Regulations 100.5 (d) 03/12/01 07/24/06
9.11  Board of Cooperative Educational Services (BOCES) 12/18/95 06/12/06
9.12  Cooperative Programming 12/18/95 06/26/06
9.13  Field Trips 11/12/96 08/22/05
9.14  Home Instruction 08/12/87 06/26/06
9.15  Homework 01/21/97 07/06/09
9.16  Homebound Instruction 02/24/03 10/06/08
10.0  SCHOOL FACILITIES    
10.1  Use of School Facilities 07/01/88 07/06/09
10.1.2  Use of School Grounds 03/14/05 11/24/08
10.2  Fire Inspections 01/23/90 05/21/07
10.3  Emergency Closing 11/25/96 05/21/07
10.4  Safety 01/08/90 06/11/07
10.5  Security/Safety 11/25/96 06/11/07
10.6  Smoking - Facilities 06/12/95 06/25/07
10.7  Display of the Flag 09/24/07 09/24/07
11.0  TRANSPORTATION    
11.1  Guidelines for Student Transportation 02/11/02 08/22/05
11.1.1  Students Needs and/or Limitations 03/18/92 09/12/05
11.2  Scheduling and Routing 12/20/93 09/12/05
11.3  Driving Safety 12/21/98 09/26/05
11.3.1  Seat Belts 10/24/88 09/26/05
11.3.2  Video Camera on School Bus 08/27/96 10/03/05
11.4  Eligibility Requirements for Transportation 12/20/93 10/03/05
11.5  Recruitment and Training of Drivers 03/19/90 10/24/05
11.6  Use of School Vehicles 10/24/05 10/24/05
11.7  Use of Private Vehicles 11/07/05 11/07/05
11.8  Loaned or Leased Buses 11/07/05 11/07/05
11.9  Bus Maintenance 12/05/05 12/05/05
11.10  Drug and Alcohol Testing for School Bus Drivers Requiring CDL and Other Safety Sensitive Employees 07/10/95 12/05/05
11.11  Student Transportation in Private Vehicles 01/26/99 12/19/05
11.12 No Vehicle Idling on School Grounds 01/12/09 01/12/09
12.0  COMMUNITY RELATIONS    
12.1  Communication Program 11/19/01 06/13/05
12.2  Advisors and Advisory Committees 11/19/01 06/13/05
12.3  Concerns of the Public 04/16/90 06/27/05
12.4  School Related Associations 11/19/01 06/27/05
12.5  Senior Citizens Admission Fees 11/19/01 12/19/05
12.6  Visitors to the School 07/24/00 01/09/06
13.0  SUBSTANCE ABUSE    
13.1  Comprehensive Policy on Drugs, Alcohol and Other Substances 09/19/90 07/19/04

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